Administrative Assistant

Centurion is immediately hiring an Administrative Assistant for a multi-year contract with a Federal agency in Washington, DC.

The duties include providing administrative, editing, and other clerical duties as defined below. A minimum of three (3) years of experience performing the same or similar services are required.

• Responsible for answering phones, taking messages, responding to inquiries related to basic business functions, and directing calls appropriately
• Maintain and manage schedules for Directors and Branch Chiefs
• Make travel arrangements and assist with travel documentation for management (i.e. Office Director/Branch Chiefs)
• Collect information for and collate briefing books for management
• Provide support to program staff including managing office equipment, copying, faxing printing, and routine office assistance, including filing support in accordance with records management policies
• Support the development of routine communication and correspondence using correct formatting, and following appropriate routing and tracking of office correspondence to include audits, reports, and other communications
• Maintain and monitor reporting and tracking systems for assigned programs and communicate information to EPA
• Participate in the development and implementation of comprehensive plans and strategies for the internal and external integration of day-to-day and long-range projects, tracks actions and activities;
• Participate in the coordination, preparation, and analysis of agency internal reports, communication, and correspondence; (not to include procurement or budget activities)
• Attend general meetings, briefings, and other activities in support of organizational programs. Document commitments made and inform the EPA of commitments and deadlines (not to include contractor participation at offsite meetings, office retreats, budget or procurement meetings);
• Support the planning for procurement of office supplies (not to include IT-related orders (hardware, software, and/or equipment)
• Provide logistical support for briefings, meetings, workshops, and conferences, including audio visual and equipment operations, producing handouts, posters or signs, arranging for meeting rooms, developing presentation support material, supporting meeting registration, arranging for speakers, and assisting with the development and distribution of agendas
• Edit documents and prepare them for final approval and for website content
• Review documents to ensure compliance with the agency Correspondence Manual and
• Coordinate other general duties or tasks not listed above with Contract Office Representative (COR); only the COR, (or Alternate COR in their absence) will provide direction to the contractor.

Additional required skills and requirements:

• Strong writing skills, strong administrative skills, deep familiarity with MS Office applications
• Ability to pass a background investigation to obtain a government identification badge
• Commitment to work 40 hours/week onsite at EPA Headquarters in Washington, DC

Education/Experience: Bachelors degree and 3 plus years of experience desired.

Position Details:

• Clearance: N/A
• US Citizenship required
• Travel: < 10% (CONUS)
• Centurion Consulting Group, LLC is an Equal Opportunity Employer EOE M/F/D/V
• No third parties or subcontractors

REF: JOB-4644